Administrative Assistant

• Bayan Baru, Penang
• Full time

Key Responsibilities

Human Resource Administration

• Assist in preparing and filing employee documents, letters, forms and records.
• Update staff attendance, leave records and personnel information.
• Assist in arranging interviews and communicating with job applicants.
• Support new employee onboarding and orientation arrangements.
• Assist in coordinating staff training, meetings and employee activities.
• Maintain confidentiality when handling employee and company information.

Corporate Affairs and Administration

• Prepare letters, memos, reports, presentation slides and other documents.
• Assist in organising company events, exhibitions, meetings and staff programmes.
• Coordinate with vendors, hotels, training providers and external parties.
• Maintain proper filing and records for quotations, invoices, photographs and supporting documents.
• Carry out data entry, photocopying, scanning, filing and other general administrative duties.
• Provide administrative support to the department as required.

Corporate Communication and Content Creation

• Assist in preparing staff announcements, notices, emails and company updates.
• Create simple posters, invitations and social media content using Canva.
• Write simple captions and short updates for company activities.
• Take photographs and videos during company events and programmes.
• Organise company photographs, videos and digital materials.
• Assist in preparing brochures, company profiles and promotional materials.

Website and Social Media Support

• Assist in updating company news, events, vacancies and other information on the website.
• Check the website regularly for outdated information or required changes.
• Coordinate website updates with the appointed website service provider.
• Assist in managing and updating the company’s social media platforms.
• Ensure that all information posted is accurate and professional.